Wisconsin Alliance of Artists and Craftspeople, Inc.

The Wisconsin Alliance of Artists and Craftspeople, Inc. depends on volunteer support. To get involved email wiartcraft@gmail.com


Art Fair Off The Square 2021 Volunteer Job Descriptions

Friday, July 9th:


12:30 PM - 3:00 PM Booth Marking Help mark sidewalk booths on the Monona Terrace Esplanade. Not a difficult Job, Maps, tape measures, and instructions provided.  
3 Volunteers needed


3:00 PM - 5:00 PM Booth Marking Help mark the booths on the Martin Luther King Drive on the sidewalk. 
3 Volunteers needed


5:00 PM - 7:00 PM Booth Marking Help mark the booths on Martin Luther King Drive located in the street.
3 Volunteers needed


2:00 PM - 8:00 PM Information Booth Set-up (2-hour shifts) Work with staff setting up the info booth and assisting with artist check-in.
3 Volunteers needed


5:45 PM - 8:00 PM Traffic Assistance (2-hour shifts) Help direct artist vehicles during the show set-up.
6 Volunteers needed


Saturday, July 10th


9:00 AM - 5:00 PM Information Booth (2-hour shifts) Hand out programs, assist in assigning booth sitters, and answer guest questions. Most of the answers to the guest questions can be found in the program or in the Information Booth binder.
9 Volunteers needed


10:00 AM - 5:00 PM Booth Sitters (2-hour shifts) Give our artists a break from their booths.  Typically, a break is 1/2 hour at the most. You will not need to assist in sales, only watch the booth and inform customers when the artist will return. Booth sitting shifts are 2 hours during which you will either be assigned to an artist or help in the info booth until someone texts for a break.
8 Volunteers needed


7:00 AM - 5:00 PM Pedestrian Traffic Assistance (2-hour shifts) Madison Police Department is requesting our help with helping pedestrians cross Doty and Wilson Streets safely during the show. The presence of two friendly volunteers is needed to assist handicapped or elderly  patrons and to assist the two officers with pedestrian traffic.
10 Volunteers needed


Sunday, July 11th


9:00 AM - 5:00 PM Information Booth (2-hour shifts) Hand out programs, assist in assigning booth sitters and answer guest questions. Most of the answers to the guest questions can be found in the program or in the Information Booth binder. 
8 Volunteers needed


11:00 AM - 3:00 PM Booth Sitters (2-hour shifts) Give our artists a break from their booths. Typically, a break is 1/2 hour at the most. You will not need to assist in sales, only watch the booth and inform customers when the artist will return. Booth sitting shifts are 2 hours during which you will either be assigned to an artist or help in the info booth until someone texts for a break.
6 Volunteers needed


7:00 AM - 5:00 PM Pedestrian Traffic Assistance (2-hour shifts) Madison Police Department  is requesting our help with helping pedestrians cross Doty and Wilson Streets safely during the show. The presence of two friendly volunteers is needed to assist handicapped or elderly  patrons and to assist the two officers with pedestrian traffic.
10 Volunteers needed


5:00 PM - 7:00 PM Traffic Assistance (2-hour shirts) Help direct artist vehicles during the show tear-down. 
6 Volunteers needed


If you, or any of your friends are interested in volunteering in any capacity, please email me at Nindedesigns.sb@gmail.com.



The Winter Art Fair Off the Square requires a surprisingly large number of volunteers to run smoothly. Shifts are usually two hours long, but shifts can be lengthened if your schedule allows you to stay longer. Of course, we waive the $5 entry fee for anyone who volunteers and reimburse $5 to defray the cost of parking to volunteers that help for two hours or more. Volunteers work in a climate-controlled environment among friendly people at the largest and most beautiful winter art show in the city. All positions are entry-level and On-Site Coordinators are available to answer any questions you have. We hope to see you at the show!

Come join us on these dates and help with some of the jobs below:
November 10 & 11, 2020

Young Collector’s Corner

In order to foster an interest in art collecting for children, WAFOS features a Young Collectors Corner where children shop unaccompanied by adults for art pieces priced at $5, $7, and $9. At the close of the show, the staff returns the proceeds from the purchased pieces to the participating artists.

Volunteers are needed for set-up on Saturday morning from 7-9am. This includes collecting artwork from artists, setting up tables and creating attractive displays.

Multiple volunteers are needed on Saturday from 9am-5pm and Sunday,  10am-3pm (two-hour shifts) to sell artwork to children and keep track of sales on forms provided. This is an excellent volunteer opportunity for tweens/teens. Having child volunteers helping the kids make their selections helps them feel more comfortable. 

On Sunday from 3pm to 5pm, volunteers are needed to divide up the proceeds from sales and return them to the proper artists.



Silent Auction

Held only on Saturday, the Silent Auction is a successful fundraiser for the Wisconsin Alliance of Artists and Craftspeople, Inc. The Silent Auction Coordinator is present at all times to direct volunteers and field questions. The auction becomes quite busy at the end when people claim and pay for the pieces they’ve won.

Volunteers are needed for set-up on Friday from 3-5pm. This includes setting up displays and tables and arranging the art pieces as they come are donated.

On Saturday from 7am-9am, volunteers are needed to pick up donations from artists and arrange them in the Silent Auction area. Collection of items may continue even after the show is open.

Saturday 9am-3pm, volunteers are needed to assist bidders, making sure they provide the necessary information on the forms and abide by the minimum bids established by the artists. This can get busy toward the end when people put in last-minute bids.

From 3pm-5pm, a real flurry of activity occurs. Many volunteers are needed to confirm final bids, contact winners, wrap items and direct people to check out. 



Ticket Table

On Saturday from 8:30am-4pm and Sunday, from 10am-3pm, volunteers are needed to collect
entry fees ($5 per adult) for admission to WAFOS. A key volunteer will be on site to answer
questions and train first-time ticket-takers. This job can be very busy during peak hours, but you
​will be seated and in the company of like-minded art supporters with whom you can share your thoughts and feelings.