Wisconsin Alliance of Artists and Craftspeople, Inc.

The Wisconsin Alliance of Artists and Craftspeople, Inc. depends on volunteer support. To get involved email Onsite Coordinator, Danielle Brown at 
dbrownwiartcraft@gmail.com.

Art Fair Off The Square 
VOLUNTEER JOB DESCRIPTIONS

The Art Fair Off the Square depends on volunteers to run smoothly. Shifts are usually two hours long, but we would love to have you longer, if your schedule allows. Anyone who volunteers 2 hours for more will receive $5 to defray the cost of parking to volunteers that help for two hours or more. All positions are beginner friendly and have coordinators available to answer questions. We hope to see you at the show!


Follow this link to volunteer at the Art Fair Off the Square this year!
https://signup.com/go/EWfGTjo


Distribute Postcards to Hotels
Monday prior to the show (2-hour shifts)
Take 50 postcards and one flier to the front desk of each hotel in a designated area.

Booth Marking Help 
Friday 12:30 p.m. - 7:00 p.m. (2-hour shifts)
Volunteers help mark artist booths. Maps, tape measures, and instructions provided.  

Information Booth Set-up
Friday 2:00 p.m. - 8:00 p.m. (2-hour shifts) 
Volunteers work with staff to set-up the Information Booth.

Traffic Assistance
Friday 5:45 p.m. - 8:00 p.m.  (2-hour shifts) 
Sunday 5:00 p.m. - 7:00 p.m. (2-hour shifts) 
Volunteers help direct artist vehicles during the show set-up.


Information Booth
Saturday 9:00 a.m. - 5:00 p.m.  (2-hour shifts) 
Sunday 9:00 a.m. - 5:00 p.m.  (2-hour shifts) 
Volunteers hand out programs, assist in assigning booth sitters and answer guest questions. 


Booth Sitters
Saturday 10:00 a.m. - 5:00 p.m.  (2-hour shifts) 
Sunday 11:00 a.m. - 3:00 p.m. (2-hour shifts) 
Volunteers give our artists a break from their booths. Typically, a break is 1/2 hour at the most. You will watch the booth and inform customers when the artist will return. You will either be assigned to an artist or help in the info booth until someone texts for a break.

Winter Art Fair Off the Square
VOLUNTEER JOB DESCRIPTIONS


The Winter Art Fair Off the Square requires a surprisingly large number of volunteers to run smoothly. Shifts are usually two hours long, but we would love to have you longer, if your schedule allows. Of course, we waive the $5 entry fee for anyone who volunteers and reimburse $5 to defray the cost of parking to volunteers that help for two or more hours. Volunteers work in a climate-controlled environment among friendly people. All positions are beginner friendly and have coordinators available to answer questions. We hope to see you at the show!



Distribute Postcards to Hotels
Monday prior to the show (2-hour shifts)
Take 50 postcards and one flier to the front desk of each hotel in a designated area.

Set-Up Help
Friday 12 p.m. - 3 p.m. 
Volunteers mark booths.

Friday 12 p.m. -7 p.m. (3 or 4-hour shifts)
Volunteers direct traffic as artists drive through the building to unload their supplies.

Young Collector’s Corner
In order to foster an interest in art collecting for children, WAFOS features a Young Collectors Corner where children shop unaccompanied by adults for art pieces priced at $5, $7, and $9.

Saturday 7 a.m. - 9 a.m.
Volunteers set up the Young Collectors’ Corner and create attractive displays.

Saturday 9a.m. - 5 p.m. (2-hour shifts)
Sunday, 10a.m. - 3 p.m. (2-hour shifts)
Volunteers sell artwork to children and keep track of sales on forms provided. This is an excellent volunteer opportunity for tweens/teens. Having child volunteers helping the kids make their selections helps them feel more comfortable. 

Sunday 3 p.m. - 5 p.m.
Volunteers return the sales envelopes and artwork to the artists as instructed by the coordinator.

Silent Auction
Held only on Saturday, the Silent Auction is a successful fundraiser for the Wisconsin Alliance of Artists and Craftspeople, Inc. The Silent Auction Coordinator is present at all times to direct volunteers and field questions. The auction becomes quite busy at the end when people claim and pay for the pieces they’ve won.

Friday from 3 p.m. - 5 p.m.
Volunteers set up the Silent Auction by covering tables, setting up displays, and arranging the art pieces as they are donated.

Saturday 7 a.m. - 9 a.m.
Volunteers pick up donations from artists and arrange them in the Silent Auction area. Collection of items may continue even after the show is open.

Saturday 3 p.m. - 5 p.m.
Volunteers confirm final bids, contact winners, wrap items, and direct people to check out. A flurry of activity occurs at the end of the auction.

Ticket Table
Saturday 8:30 a.m. - 4 p.m. (2-hour shifts) 
Sunday 10 a.m. - 3 p.m. (2-hour shifts) 

Volunteers collect entry fees and coupons for admission. A key volunteer will be on-site to answer questions and train ticket-takers. This job can be very busy during peak hours.

Information Booth
Friday 2 p.m. - 6 p.m. (2 hour shifts)

Volunteers work with staff to set-up the Information Booth.


Saturday 9 a.m. - 5 p.m. (2-hour shifts) 
Sunday 10 a.m. - 4 p.m. (2-hour shifts)
Volunteers dispense information, make announcements, and assign booth sitters.


Booth Sitting
Saturday 11 a.m - 5 p.m. (2-hour shifts)
Sunday 11 a.m. - 3 p.m.  (2-hour shifts) 

Volunteers give our artists a break from their booths. Typically, a break is 1/2 hour at the most. You will watch the booth and inform customers when the artist will return. You will either be assigned to an artist or help in the info booth until someone texts for a break.


Tear-down Help
Sunday 4 p.m - 7 p.m. (2-hour-shifts) 

Volunteers check artists’ booths to make sure they are completely packed up before presenting them with a ready-to-go ticket that allows them to bring their vehicle into the building. Volunteers also remove refuse left behind, assist artists who may be struggling to get their displays packed up, and help load displays and totes into our designated vehicles.