Wisconsin Alliance of Artists and Craftspeople, Inc.

The Wisconsin Alliance of Artists and Craftspeople, Inc. depends on volunteer support. To get involved email wiartcraft@gmail.com

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Art Fair Off The Square 2021 Volunteer Job Descriptions

Friday, July 9th:


12:30 PM - 3:00 PM Booth Marking Help mark sidewalk booths on the Monona Terrace Esplanade. Not a difficult Job, Maps, tape measures, and instructions provided.  
3 Volunteers needed


3:00 PM - 5:00 PM Booth Marking Help mark the booths on the Martin Luther King Drive on the sidewalk. 
3 Volunteers needed


5:00 PM - 7:00 PM Booth Marking Help mark the booths on Martin Luther King Drive located in the street.
3 Volunteers needed


2:00 PM - 8:00 PM Information Booth Set-up (2-hour shifts) Work with staff setting up the info booth and assisting with artist check-in.
3 Volunteers needed


5:45 PM - 8:00 PM Traffic Assistance (2-hour shifts) Help direct artist vehicles during the show set-up.
6 Volunteers needed


Saturday, July 10th


9:00 AM - 5:00 PM Information Booth (2-hour shifts) Hand out programs, assist in assigning booth sitters, and answer guest questions. Most of the answers to the guest questions can be found in the program or in the Information Booth binder.
9 Volunteers needed


10:00 AM - 5:00 PM Booth Sitters (2-hour shifts) Give our artists a break from their booths.  Typically, a break is 1/2 hour at the most. You will not need to assist in sales, only watch the booth and inform customers when the artist will return. Booth sitting shifts are 2 hours during which you will either be assigned to an artist or help in the info booth until someone texts for a break.
8 Volunteers needed


7:00 AM - 5:00 PM Pedestrian Traffic Assistance (2-hour shifts) Madison Police Department is requesting our help with helping pedestrians cross Doty and Wilson Streets safely during the show. The presence of two friendly volunteers is needed to assist handicapped or elderly  patrons and to assist the two officers with pedestrian traffic.
10 Volunteers needed


Sunday, July 11th


9:00 AM - 5:00 PM Information Booth (2-hour shifts) Hand out programs, assist in assigning booth sitters and answer guest questions. Most of the answers to the guest questions can be found in the program or in the Information Booth binder. 
8 Volunteers needed


11:00 AM - 3:00 PM Booth Sitters (2-hour shifts) Give our artists a break from their booths. Typically, a break is 1/2 hour at the most. You will not need to assist in sales, only watch the booth and inform customers when the artist will return. Booth sitting shifts are 2 hours during which you will either be assigned to an artist or help in the info booth until someone texts for a break.
6 Volunteers needed


7:00 AM - 5:00 PM Pedestrian Traffic Assistance (2-hour shifts) Madison Police Department  is requesting our help with helping pedestrians cross Doty and Wilson Streets safely during the show. The presence of two friendly volunteers is needed to assist handicapped or elderly  patrons and to assist the two officers with pedestrian traffic.
10 Volunteers needed


5:00 PM - 7:00 PM Traffic Assistance (2-hour shirts) Help direct artist vehicles during the show tear-down. 
6 Volunteers needed


If you, or any of your friends are interested in volunteering in any capacity, please email me at Nindedesigns.sb@gmail.com.

Winter Art Fair Off the Square 2021
Monona Terrace Convention Center

Set-up: Friday Nov. 12, 12 p.m. - 8 p.m.

WAFOS: Saturday, Nov. 13, 9 a.m. - 5 p.m. 

WAFOS: Sunday, Nov. 14, 10 a.m. - 4 p.m.

Load-out: Sunday, Nov. 11, 4 - 9 p.m.




The Winter Art Fair Off the Square (WAFOS) requires a surprisingly large number of volunteers to run smoothly. Shifts are usually two hours long, but shifts can be lengthened if your schedule allows you to stay longer. Of course, we waive the $5 entry fee for anyone who volunteers and reimburse $5 to defray the cost of parking to volunteers that help for two hours or more. Volunteers work in a climate-controlled environment among friendly people at the largest and most beautiful winter art show in the city. All positions are entry-level and On-Site Coordinators are available to answer any questions you have. We hope to see you at the show!

Come join us on November 13 & 14, 2021! We could use help with these volunteer positions:

Set-Up Help
Friday 12 p.m. - 3 p.m. 
Volunteers mark booths.

Friday 12 p.m. -7 p.m. (3 or 4-hour shifts)
Volunteers direct traffic as artists drive through the building to unload their supplies.

Young Collector’s Corner
In order to foster an interest in art collecting for children, WAFOS features a Young Collectors Corner where children shop unaccompanied by adults for art pieces priced at $5, $7, and $9. At the close of the show, the staff returns the proceeds from the purchased pieces to the participating artists.

Saturday 7 a.m. - 9 a.m.
Volunteers set up the Young Collectors’ Corner. This includes collecting artwork from artists, setting up tables, and creating attractive displays.

Saturday 9a.m. - 5 p.m. (2-hour shifts)
Sunday, 10a.m. - 3 p.m. (2-hour shifts)
Volunteers sell artwork to children and keep track of sales on forms provided. This is an excellent volunteer opportunity for tweens/teens. Having child volunteers helping the kids make their selections helps them feel more comfortable. 

Sunday 3 p.m. - 5 p.m.
Volunteers divide up the proceeds from sales and return them to the proper artists.

Silent Auction
Held only on Saturday, the Silent Auction is a successful fundraiser for the Wisconsin Alliance of Artists and Craftspeople, Inc. The Silent Auction Coordinator is present at all times to direct volunteers and field questions. The auction becomes quite busy at the end when people claim and pay for the pieces they’ve won.

Friday from 3 p.m. - 5 p.m.
Volunteers set up the Silent Auction. This includes covering tables, setting up displays, and arranging the art pieces as they are donated.

Saturday 7 a.m. - 9 a.m.
Volunteers pick up donations from artists and arrange them in the Silent Auction area. Collection of items may continue even after the show is open.

Saturday 9 a.m. - 3 p.m. (2-hour shifts)
Volunteers assist bidders, making sure they provide the necessary information on the forms and abide by the minimum bids established by the artists. This can get busy toward the end when people put in last-minute bids.

Saturday 3 p.m. - 5 p.m.
Volunteers confirm final bids, contact winners, wrap items, and direct people to check out. A real flurry of activity occurs at the end of the auction.

Ticket Table
Volunteers collect entry fees and coupons for admission. A key volunteer will be on-site to answer questions and train first-time ticket-takers. This job can be very busy during peak hours.

Saturday 8:30 a.m. - 4 p.m. (2-hour shifts) 
Sunday 10 a.m. - 3 p.m. (2-hour shifts)


Information Booth
Friday 2 p.m. - 6 p.m. (2 hour shifts)
Volunteers set up the Information Booth 


Saturday 9 a.m. - 5 p.m. (2-hour shifts) 
Sunday 10 a.m. - 4 p.m. (2-hour shifts)
Volunteers dispense information, make announcements, and assign booth sitters.


Booth Sitting
Volunteers give our artists a break from their booth. Typically, a break is a ½ hour at the most. Volunteers do not need to assist in sales, only watch the booth and inform customers on when the artist will return. Artists request and schedule breaks before the show, but they may make late requests at the Information Booth. 


Saturday 11 a.m - 5 p.m. (2-hour shifts)
Sunday 11 a.m. - 3 p.m.  (2-hour shifts)


Tear-down Help
Volunteers check artists’ booths to make sure they are completely packed up before presenting them with a ready-to-go ticket that allows them to bring their vehicle into the building. Volunteers also remove refuse left behind, assist artists who may be struggling to get their displays packed up, and help load WAAC’s displays and totes into our designated vehicles.


Sunday 4 p.m - 7 p.m. (2-hour-shifts)